INTERNAL EVENTS: Must be submitted a minimum of 14 days in advance of the activity/event. If your activity/event isn't entered online in a timely manner then you need to email the Facilities Office with ALL information that is requested on the online form. This includes budget number, exact start and end time. If the activity/event is at an offsite facility, name and address of the facility, etc. is required. The Facilities Office will have to enter in your online request and obtain all approvals in a timely manner before it can be approved.
STUDENT CLUB ACTIVITIES / EVENTS: Advisors must submit requests online in a timely manner a minimum of 14 days in advance of the activity/event. This will allow enough time for all of the approvals needed for notifications, set-up, etc. Before activities on/off campus can be processed and approved, the Advisor's Dean, Dean of the area requested and the Student Activities Office need to approve requests once submitted to them by the Facilities Office. Please call or visit the Facilities Office if you have any questions.
OUTSIDE RENTALS: Contract must be received a Minimum of 6 Weeks in advance of your requested date/s of rental. All paper work (contract, payment, insurance, permits, etc.) if approved, must be received one month prior to the event date/s. Contact Betty Germanero for a rental contract and/or additional information.
FINE ARTS, THEATER and THEATER LOBBY: Due to the many classes, theater productions, technician staffing needs, rehearsals, set building, etc., these areas cannot be reserved online through EMS. In order to request a date, you must first submit an Activity and/or Facility Request Form. In addition, for the Theater or Theater Lobby, you MUST also include the Application Addendum Form and send both forms to the Facilities Office in a timely manner for initial processing. Contact the Facilities Office for questions and the forms.